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Policy on the recruitment of ex-offenders

Posted in Legal.

As an umbrella organisation processing DBS checks on behalf of other organisations, WebxSolution Ltd complies fully with the DBS code of practice and is committed to ensuring that all DBS applicants are treated fairly and with respect.

WebxSolution Ltd ensures that:

  • No applicant is unfairly discriminated against based on information revealed during a criminal record check.
  • Only legally entitled organisations are allowed to request DBS checks for positions that fall under the Rehabilitation of Offenders Act 1974 (Exceptions) Order or Police Act Regulations (as amended).
  • Only convictions and cautions that are not protected under the relevant legislation are disclosed.

Commitment to Equality and Fair Treatment

  • WebxSolution Ltd is committed to the fair treatment of all individuals, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disability, or offending background.
  • It actively promotes equality of opportunity and supports organisations in recruiting fairly, including candidates with criminal records.

Support for Client Organisations

As an umbrella organisation, WebxSolution Ltd ensures that:

  1. All client organisations have access to a written policy on the recruitment of ex-offenders, which is made available to applicants undergoing a DBS check.
  2. It assists organisations in including clear statements in job adverts, application forms, and recruitment briefs indicating when a DBS certificate is required for the position.
  3. It provides guidance and resources to organisations to ensure compliance with relevant legislation, such as the Rehabilitation of Offenders Act 1974.

Risk Assessment and Training

  • WebxSolution Ltd ensures that DBS applications are submitted only after the client organisation has conducted a thorough risk assessment to determine that the check is proportionate and relevant to the role.
  • WebxSolution Ltd ensures that client organisations have received appropriate guidance and training in the relevant legislation relating to the employment of ex-offenders, e.g. the Rehabilitation of Offenders Act 1974

Handling of Disclosures

  • WebxSolution Ltd supports organisations in ensuring that open and measured discussions take place with applicants regarding any disclosures revealed in a DBS certificate.
  • Clients are guided on handling disclosures sensitively, ensuring fairness, and discussing any relevant findings with the individual before withdrawing a conditional job offer.

Applicant Awareness

  • WebxSolution Ltd makes all applicants aware of the DBS code of practice and provides copies upon request.
  • It ensures that client organisations understand their obligations to inform applicants of the DBS process and how their information will be handled.